AI AUTOMATION · INTEGRATIONS · DIGITAL SOLUTIONS
Automate what slows your business down.
We design and integrate systems that process requests, synchronize data and trigger the right actions across your business tools.
Less manual work. Better follow-up. More time for your business.
For SMEs and businesses in Belgium · Integrated with your existing tools.
Automated workflow
Active
Customer request
AI analysis
CRM / Data
Reminder
Team
Save time
Less manual entry and sorting
Reliable follow-up
Centralised requests and reminders
Fewer missed requests
Every step stays tracked
Keep your existing tools
Integration without unnecessary complexity
Your business already uses the right tools.
We analyse how you work and identify tasks that can be automated, connected or simplified.
Manually processed emails
Scattered customer requests
Information copied between tools
Missed follow-ups
Scattered documents
Repetitive administrative tasks
SOLUTIONS
Practical automations, integrated into your operations.
Requests & Leads
Centralise requests, automatically analyse needs and give your team the right information straight away.
Emails & Communication
Analyse, classify, reply, notify and automatically follow up on important conversations.
Automated Follow-up
Never let a quote, prospect or request go without follow-up.
Documents & Data
Automatically extract, classify and organise information from forms, documents and messages.
CRM & Sales Follow-up
Automate contact creation, status changes, tasks and sales reminders.
Internal Processes
Connect your tools and eliminate duplicate data entry and repetitive administrative tasks.
TWO WAYS TO WORK
Two ways to move forward, depending on your needs.
Ready-to-deploy solutions
For a clearly defined need. We configure a proven automation, adapt it to your tools and get it running quickly.
• Customer request management
• Automatic quote reminders
• Lead qualification
• AI admin assistant
• Automated sales follow-up
Setup from €390 excl. VAT
COMPLEX PROCESSES
Custom Automation
For a complex or specific process. We analyse every step, responsibility and tool before building a system adapted to your organisation.
Discuss My Process
OUR METHOD
A clear method, from analysis to deployment.
01
Analysis
We identify repetitive tasks, follow-up gaps and measurable time loss.
02
Design
We define a clear workflow, its control rules and the intended outcome.
03
Integration
We connect your tools, configure the automations and secure data exchanges.
04
Optimisation
We test with your teams, refine scenarios and evolve the system.
INDUSTRIES
Automation tailored to your industry.
Don’t see your industry? We adapt the system to your business.
INTEGRATIONS
Your tools stay where they are. We make them work together.
Microsoft 365, Google Workspace, CRM, forms or specialist business tools: we work with your existing environment to avoid migrations and unnecessary complexity.
ARQVANCE
Orchestration & Automation
Microsoft 365
Google Workspace
Google Sheets
OpenAI
n8n
Outlook / Gmail
CRM & Data
Make
Forms
Excel
Documents
CASE STUDY
Before and after: automating quote requests
BEFORE · MANUAL PROCESSING
Requests processed one by one, with a risk of errors or missed follow-up.
Your team has to read the request, check the information, create the contact, reply, then remember to follow up.
01 Read and check every request
02 Copy data into your tools
03 Plan follow-up manually
WITH ARQVANCE · AUTOMATED WORKFLOW
1. The request is centralised when received.
2. AI analyses the need and checks whether the information is complete.
3. Useful data is extracted and structured.
4. Missing information is identified.
5. The team receives a clear, usable overview.
6. The customer receives an appropriate confirmation.
7. Follow-ups and reminders are triggered at the right time.
Is your process more specific?
Every company works differently. Tell us how you work today and where you lose time. We’ll identify what can be automated, connected or simplified.
You don’t need to know AI or automation. Simply tell us about the challenge.
WHY ARQVANCE
Useful automation adapts to your business, not the other way around.
Tailored
The system follows your rules, your teams and the way you work.
Pragmatic
We automate only what removes friction or improves a concrete outcome.
Compatible with Your Tools
We connect your existing environment first, limiting unnecessary change.
You Stay in Control
Your team remains in control of sensitive decisions and can step in at any time.
Tell us how you currently work. We’ll show you where you can save time, improve follow-up and connect your tools more effectively.
Review My Process
First conversation, no obligation · Clear guidance on the next steps.